Now Accepting New Clients for 2026!
Focus on Your Business, Not Your Books
Customized care for unique businesses is our focus. We define our services based on your specific needs—never a template, always a partnership. Specializing in account reconciliation and financial management, we take the stress out of the numbers so you can concentrate on what you love: running your business. Since your business is unique, our first step is always a conversation, and we also offer QuickBooks support to help streamline your processes.
Initial Review
A comprehensive assessment of your financial health. We identify immediate needs, clean up data, and establish a customized roadmap to ensure your business foundation is rock solid.
Manage My Books For Me
Full-service daily management. We handle your vendor bills, post deposits, and reconcile all statements to ensure your financial records are always current and accurate.
Including
Daily posting of deposits and vendor bills ensures effective financial management, while real-time account reconciliation enhances accuracy. Additionally, weekly cash flow snapshots provide valuable insights, supported by QuickBooks support for seamless integration.
Monthly Review
Keep your finger on the pulse of your business. Each month, we reconcile your bank and credit card accounts, manage your payables and receivables, and deliver accurate financial statements that show exactly where your money is going.
Quarterly Review
A deep dive into your books every three months. We reconcile all accounts, verify tax compliance, and provide a quarterly profit-and-loss report to help you stay on track with your yearly goals.
Annual Review
The ultimate year-end peace of mind. We perform a full audit of your year’s records, clean up any inconsistencies, and prepare a final financial package that is ready to hand directly to your CPA for tax season.
Create Process Documentation
Stop being the only person who knows how your business runs. We document your financial workflows, internal controls, and reporting steps into a clear, repeatable manual. This ensures consistency, simplifies future hiring, and builds a scalable foundation for your company. What's Included:
Step-by-Step SOP's:
Tailored guides for your specific instance of QuickBooks Online, Sage Intacct, or Oracle NetSuite, focusing on account reconciliation and effective financial management, along with dedicated QuickBooks support.
Internal Control Mapping:
Documented checks and balances are essential for effective financial management, helping to protect your business assets and prevent errors through meticulous account reconciliation. Additionally, having reliable QuickBooks support can further enhance these processes.
Custom Reporting Cycles:
Clear instructions on how and when your financial management reports, including account reconciliation details, are generated and analyzed, along with QuickBooks support guidelines.
Software Integration Maps:
A visual or written guide on how your 3rd-party apps (like Square.com or Shopify.com) sync with your general ledger, facilitating account reconciliation and enhancing financial management, while also providing useful QuickBooks support.
Expert Bookkeeping Services for Your Business
Frequently Asked Questions
Please reach us at tanya@smallbooksrus.com if you cannot find an answer to your question.
We provide full-cycle bookkeeping, including account reconciliation, A/P and A/R management, custom process documentation (SOPs), and tax-ready financial reporting for businesses using QuickBooks, Sage, or NetSuite.
No! While we are based in the Kansas City area, we provide 100% virtual bookkeeping services. We use secure, cloud-based platforms like QuickBooks Online and Sage to work with small businesses across the country.
We are experts in QuickBooks, Sage Intacct, and Oracle NetSuite. If you’re currently using a different system or still using paper ledgers, we can help you migrate to a platform that fits your business.
Our pricing is tailored to your transaction volume and specific software needs. We offer a free Discovery Call to provide you with a transparent quote.
We specialize in small to mid-sized businesses that use (or want to use) QuickBooks Online, Sage Intacct, or Oracle NetSuite.
We don't just "do" your books; we build a manual for them. We document every workflow and internal control specifically for your software setup. This ensures that as you hire and grow, your financial operations remain consistent and scalable.
Yes. We offer Catch-Up services to reconcile historical data, fix previous errors, and get your business back on a current, accurate track.
Absolutely. If you are outgrowing QuickBooks and moving to Sage Intacct or NetSuite, we specialize in managing the transition and creating the new documentation your team needs to stay organized.
This depends on your service level. Monthly clients receive reports by the 15th of the following month. Quarterly and Annual clients receive comprehensive reviews at the end of those respective periods.
Absolutely. While we focus on bookkeeping rather than tax filing, our goal is to provide a "clean" year-end package. This ensures your CPA has everything they need to file quickly, saving you money on expensive tax-prep hourly rates.
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